<div dir="ltr"><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Worldcon 76 in San Jose</b> <span dir="ltr"><<a href="mailto:events@regonline.com">events@regonline.com</a>></span><br>Date: Wed, Nov 22, 2017 at 1:22 PM<br>Subject: Worldcon 76 Hotel Reservations Now Open (link enclosed)<br>To: RJ Johnson <<a href="mailto:rmjwell@gmail.com">rmjwell@gmail.com</a>><br><br><br><u></u><div><table border="0" align="center" cellspacing="0" cellpadding="2"><tbody><tr><td style="font-family:Arial,sans-serif;font-size:10px;color:#666666;text-align:center"><span style="font-family:Arial,sans-serif!important">
You are receiving this email because you registered for Worldcon 76 in San José: The 76th World Science Fiction Convention.
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<span id="m_-6757551484580508768emailHeaderText">Worldcon 76 in San José: The 76th World Science Fiction Convention</span>
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Worldcon 76 is happy to announce that room reservations are now open for all registered members<strong> </strong>(as of<strong> </strong>Wednesday November 22, at 1 pm PST.) <br>
We are using Passkey to coordinate reservations at all our contracted hotels. A map and description of the different hotel rates is available already on our site at <a href="https://www.worldcon76.org/travel-lodging/hotels" style="color:rgb(51,51,51)" target="_blank">https://www.worldcon76.org/<wbr>travel-lodging/hotels</a><br>
Suites reservations will be handled by a separate process detailed on our website at <a href="https://www.worldcon76.org/travel-lodging/hotels/suites" style="color:rgb(51,51,51)" target="_blank">https://www.worldcon76.org/<wbr>travel-lodging/hotels/suites</a><br>
<br>
While we expect (and hope) to fill all our room blocks before the convention, we do not anticipate an instant sellout. We do expect the blocks in the attached Marriott and Hilton to go quickly, which is why we are releasing reservation information to registered members first.<br>
<br>
Please read the notes below for some hints to make your reservation process go more smoothly. We look forward to seeing everyone next August!<br>
<br>
Kevin Roche<br>
Chair, Worldcon 76 in San Jose<hr>
How to reserve your Worldcon 76 room via our Passkey system<br>
<em><strong>Do not call the hotels directly.</strong> They will inform you that there are no rooms available in our block. You must use the Passkey system to reserve a room</em><br>
<ol>
<li>Navigate to this webpage: <strong style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:large"><a href="https://aws.passkey.com/event/49491857/owner/4304/home" style="color:rgb(17,85,204);background:0px 0px" target="_blank"><span style="background:0px 0px;font-family:tahoma,sans-serif">https://aws.passkey.<wbr>com/event/</span><span style="background:0px 0px;font-family:tahoma,sans-serif">49491857/owner/4304/<wbr>home</span></a></strong></li>
<li>Select <strong>Attendee </strong>in the "<span style="color:rgb(102,102,102);font-family:Minion,arial,sans-serif">Please select your guest type" box. The page should refresh with selection options</span></li>
<li>You may use the controls to view all rooms in a particular date range, select a hotel from a list or select one from a map</li>
<li>You may request up to 2 rooms in one reservation. If you need more rooms, you must go through the process more than once.Suites in all hotels will be reserved by a separate process. <span style="background-color:transparent;font-size:11pt;color:rgb(17,85,204);font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap"><a href="http://www.worldcon76.org/travel-lodging/hotels/suites" style="background-color:transparent;font-size:9.5pt" target="_blank">http://www.<wbr>worldcon76.org/travel-lodging/<wbr>hotels/suites</a></span></li>
<li><strong>Quick notes about the hotels:</strong><br>
The Fairmont is the party hotel; it is only 800 feet away from the convention center. Rooms in the Fairmont are, generally, a bit larger.<br>
The Marriott is the Filk and Late Night Gaming hotel.<br>
The Marriott and the Hilton are both directly connected to the CC.<br>
The Hyatt Place and Westin are directly across the street from the CC.<br>
The AC Hotel by Marriott is a few blocks away if you want some space between you and the hubbub right at the convention center.</li>
<li>If you need an accessible room please indicate that when you make your reservations and specify your exact needs in the space provided. If you have questions or concerns about this or any onsite accessibility issues, please send an email to <font color="#1155cc"><span style="white-space:pre-wrap;text-decoration-line:underline"><a href="mailto:access@worldcon76.org" style="color:#0000ff" target="_blank">access@worldcon76.org</a></span></font></li>
<li>No deposits are required. You do need a credit card but a deposit will not be charged.<br>
Make sure that you are using a credit card with an expiration date *after* your check-in date (i.e., expires 9/2018 or later)</li>
<li>If you have a Reward Program at any of the hotels, you will be able to enter that information in this system. Passkey, however, cannot look up your account information from that number.</li>
<li>If you run into difficulties with the reservation system, please email <a href="mailto:hotel@worldcon76.org" style="color:#0000ff" target="_blank">hotel@worldcon76.org</a> .</li>
</ol>
<ol></ol>
<hr>
<strong>Some additional notes about the Passkey process (from our testers' comments)</strong><br>
<ol>
<li>If using the calendar to select a range of dates, you will see only those hotels with rooms available for all dates selected. For example, if the hotel block only has one type of room available (example, a double rather than a king) for one of the nights selected, that is the only room choice you have at that hotel for that reservation. <br>
The type of room available depends on the type that is available for the entirety of the dates selected. If a particular type of room you want to select is not listed in the block on each of the nights in your range, it will likely not show up. Marriott, for example, distinguished between doubles, which are available all nights, and kings or other, which are “run of house.” <br>
<br>
</li>
<li>If you are attempting to get a room as early as Saturday 8/11 or Sunday 8/12, we have only a small handful of rooms in Marriott and Hilton on those nights. On Monday 8/13, the block expands to include Hyatt Place and Fairmont.<br>
Those shoulder nights we have at Marriott and Hilton cannot be extended nor can the block be increased at the present contracted rate. <em>The Marriott and Hilton contract rates are far below what they would offer now (compare rates at other hotels), and we cannot expand the blocks without their raising the rates.<br>
<br>
</em></li>
<li>Testers reported that once you select a hotel, if you change the room type the date selectors reset. Double-check your dates before hitting the search or reserve button</li>
<li>If using the tab key to move from field to field, you may need to hit it twice each time depending on your device and browser.</li>
<li>If you reserve a double but prefer a king, please note that in the comments/special request. We should be able to work with the hotels on specific blocking and room type assignment, but this cannot happen until after the reservations are transferred from Passkey to the hotels. That will not occur until close to the close of reservations (probably June-July 2018).</li>
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